The Butterfly Wishes Network

Privacy Policy

This policy outlines the practices of The Butterfly Wishes Network (B.W.N) - both for this website and for clients. Your privacy preferences are of the utmost priority. Please do ensure you communicate any specific requests to team@butterflywishesnetwork.org

This policy also explains how we comply with GDPR, the DPA & the PECR. 

Website Use

This website may use cookies to improve your experience whilst visiting. If you wish to not allow these cookies then please do reject them.

External Website Links

All external links on this website are chosen carefully, however, users are advised to use caution before clicking any external web links as BWN cannot guarantee or verify the contents.

Enquiries

If you wish to contact us, you can do so via the contact forms scattered all over our website OR by emailing us at 
team@butterflywishesnetwork.org

The information you voluntarily provide will be used purely to respond to your enquiry. No information will be passed to a third party (unless specifically required by your request) and you will not be added to a newsletter without specific consent. Your personal information is kept private and stored until a time it is no longer required or has no use.

Family Applications

All information you provide to BWN is voluntary and used to solely to provide photographic services. Data is collected through direct interactions, such as the application form and any communications. Please only provide the information you are comfortable sharing

 

Data is not passed to third parties, apart from in the direct provision of services. All details provided on the form will be passed to the volunteer photographer. Where it is necessary in the delivery of your photography session, your details may be discussed with your service provider – such as a hospice / hospital if the shoot is to be located there, or charity partner.

 

Data stored includes (and is not limited to):

  • Your name and the identities of others attending the session.

  • Contact – address, email phone numbers.

  • Transaction – details of your photo sessions.

  • Data involving children –children’s names and ages.

  • Any personal preferences / needs / requests.

 

Data is stored on a database to aid BWN to provide bespoke services to you. 

 

If you do not wish BWN or the photographer to hold specific data please do not provide it or ask for it to be deleted. Please note that services cannot be provided without the collection of some data, specifically that required for service delivery.

Newsletter / Marketing

Currently, BWN does not have an email marketing programme. For updates please see the Facebook page and blog.

Photographic Files

Photographs are considered data by the GDPR data rules. Images taken by BWN photographers are used as follows:

  • Stored by the photographer and passed to you via a secure download system.

  • Unless requested otherwise, images are stored as back up by BWN in case of loss. Please note this is not a guaranteed service and you should ensure you back up your photographs personally as well.

  • Images are stored for a minimum of 6 months after your session but held in archive unless you request otherwise.

Marketing Use

We are grateful for permission to use images for marketing. This is completely at your discretion. You can opt-in/out of this on the application form. Marketing includes (and not limited to):

  • Social media including but not limited to Facebook and Instagram.

  • Photographic competitions / mentoring.

  • Printed studio samples (such as wall art).

  • Peekaboo Photos website.

  • Other online and printed publications including marketing advertisements.

Your Rights

The GDPR provides the following rights for individuals:

 

  • The right to be informed

  • The right of access

  • The right to rectification

  • The right to erasure

  • The right to restrict processing

  • The right to data portability

  • The right to object

  • Rights in relation to automated decision making and profiling.

 

You can find more information and definitions here: https://ico.org.uk/

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